Who can I talk to about my group’s finances?

If you are unsure how some of our processes work then contact the Student Services Team and they will book in some time with you to go over any of the following – using the eXpense365 app, how expenses work, requesting a float, handling invoices, paying money into accounts. Just email bristolsu@bristol.ac.uk

If you are concerned about your group’s financial situation, want support writing a budget or a sponsorship request then book in a meeting with one of the Development Team

What is our groups VAT status?

Student groups are not included within the Students' Union's main VAT registration, so you do not need to charge VAT on top of your group's income. This also means you are not able to claim back VAT on purchases.

Can bank transfers be made into our Bristol SU Bank Account?

Yes, please email bristolsu@bristol.ac.uk for Bristol SUs bank details or check your treasurer training. Once you have these a transfer can be made but make sure the person/organisation transferring money include your groups 3-character reference.

We would also ask that you email bristolsu-finance@bristol.ac.uk to let them know to expect the transfer so the money gets to the right account. In your email please include

• Your groups name and 3-character reference
• Name of the person making the transfer or standing order
• How much is being paid into your account
• What the money is for - this makes sure it is appears in your balance report correctly

Can I pay cash into our SU account?

Yes, to pay cash into your group's account, go to the Reception Desk on Level 3 of the Richmond Building and complete a Paying In Form. Anyone can pay money into your group's account but please note that it usually takes 5-10 working days for cash paid in to appear on your groups transaction and balance reports

Can we pay cheques into our SU account?

Yes, however cheques should be made payable to 'Bristol Students' Union' and your groups name and 3-character reference should be written on the back. Please note it can take 5-10 working days for cheques to appear on your groups transaction and balance reports

Is there a template budget we can use?

Yes, we have 3 different templates you might like to use when creating your budget. An events budget template, a Societies and Volunteering Projects annual budget template and sports club annual budget template.

Is there support available to help me plan my groups budget?

Yes, we run budget specific training as part of Committee Fest each June and in TB1. In addition to this you can book in a budget meeting with a member of Bristol SU staff by emailing bristolsu@bristol.ac.uk