It is now mandatory to register every time your group leaves Bristol even if it is only for a few hours. All trips, excursions, and sports fixtures can be registered using the below form. 

As a group leader you have a responsibility for the safety of your members, as well as your own. When organising a trip remember the following: 

• Plan your itinerary and book your transport, accommodation etc well in advance.
• Nominate a Trip Organiser.
• Keep members informed.
• Create a budget and remember to include transport, accommodation, entrance fees, food and any other expenses.  Ensure what you charge covers all your costs and don't assume you'll sell all the trip places.
• Manage the risks – carry out risk assessments for the trip.  Remember, the trip includes the journey to and from the place you're visiting.
• Ensure you have the names and contact details of all the trip participants (for NHS Test and Trace).
• Know what to do in case of an emergency (see below).
• Seek advice from Bristol SU if you need it.

If you're in any doubt about what to do, please get in touch.

Register your trip

If you need advice or help please get in touch with us at bristolsu@bristol.ac.uk.