I want to start a club or society, what should I do?

Bristol SU has over 350 affiliated student groups made up of sports clubs, societies and volunteering projects. There is always room for more so if you want to propose a group that is original, sustainable and for University of Bristol students, just follow the steps below:

Proposed Groups

Check out proposed groups below and express your support by clicking the link to the supporters form. Proposed groups need 30 supporters before they are considered for affiliation by the Affiliation Committee. If you have any questions or concerns, please contact bristolsu-development@bristol.ac.uk.

How to Start a New Group

1. Have an idea that is unique and unlike any existing Bristol SU group. Research the currently affiliated groups and contact any similar groups.
2. Book a meeting with the Development Team to discuss your group. The team can help you develop your idea. 
3. Complete the Affiliation Application Form below. The Development Team will check your application to ensure you have answered all the questions and that there is nothing you are proposing which would breach our Code of Conduct or Byelaws. If further information is required, we will be in touch before your application goes live.
4. Once your application is complete, your group will appear at the top of this page for your group to gather supporters. It is up to you to promote this page to draw interest from prospective members.
5. When you reach 30 or more supporters, your application will be considered by the Affiliation Committee. They meet 3 times a year.
6. When the Affiliation Committee meet, they will consider your application against the criteria below, using the evidence you have supplied in your application. The Affiliation Committee consists of the Union Affairs Officer, Sport and Student Development Officer, Societies Network Chair, Sports Network Chair, two Development Coordinators and the Student Opportunities Manager.
7. Successful groups will be notified and invited to attend New Groups Guidance Training which, along with some internal administration, will complete affiliation to Bristol SU.
8. Unsuccessful groups will be notified with feedback and given about one week to appeal the decision made by the panel by providing additional evidence. Please note that there is no guarantee that the Affiliation Committee will overturn their original decision.

If you have any questions about the affiliation process, please contact the Development Team (bristolsu-development@bristol.ac.uk).

Criteria

The panel considers the following areas when deciding whether to affiliate a new group:

• Consultation
  • How many students want your group set up? In addition to the supporters obtained, have you consulted with other students to see if there is a real need for your group? For example, do you have a mailing list or active Facebook Group?
  • Does your group have the support of other affiliated groups or networks?
• Originality
  • Is there another group currently affiliated to Bristol SU who already serve your group's aims or objectives?
  • Is there another group currently affiliated to Bristol SU who already carry out the activities of your group?
  • If there are similar groups or networks, is it possible to collaborate and include this activity within them instead of setting up a separate group? What makes your group different from those groups that are already affiliated?
• Sustainability
  • Is there a potential for long-term interest in your group or will it struggle to maintain 30+ members each academic year? Please note that groups with under 30 members for two consecutive years are not invited to reaffiliate with Bristol SU for the following year.
  • Will your group be financially sustainable? How much will it cost to put on your planned activities and what plans do you have to generate income e.g. through memberships, ticket prices, sponsorship, fundraising?
  • Is it practical for your group to run its activities? If you require specific facilities for your activity, are these available to you?

Dates

Round 1

Application Deadline: Thursday 6th October

Supporters Deadline: Thursday 13th October

Decision expected by: Wednesday 19th October

Round 2

Application Deadline: Thursday 19th January

Supporters Deadline: Thursday 26th January

Decision expected by: Wednesday 1st February

Round 3

Application Deadline: Thursday 2nd March

Supporters Deadline: Thursday 9th March

Decision expected by: Wednesday 15th March

Benefits of Affiliating to Bristol SU

Affiliation Application Form

Applications are now closed for this academic year and will reopen over the summer.

Unsuccessful Applications

It's important to remember that a group can function without being affiliated to Bristol SU. You may find it more beneficial to be a campaign or activity within a Network or another affiliated group or perhaps your activity can be catered for in a casual way in one of our social spaces such as the SU Living Room or on social media. Non-affiliated groups can still work with Networks and book rooms in the Richmond Building.