Ad-hoc (short notice) room bookings in the Richmond Building are now available to Bristol SU affiliated student groups, and University of Bristol students. If you would like to make an ad-hoc room booking in the Richmond Building please read through the following information carefully before getting in touch with us to book.

• First, take a look at our room bookings calendar to check if the room, date and time you require is available. You should check the room capacity to ensure it is suitable by hovering over the room name in the calendar overview. 
• Ad-hoc room bookings can be made up to 14 days in advance. We're unable to book short notice rooms any further in advance than this as it fall outside of the scope of a short notice booking. 
• To book a room you can either call us on 0117 331 8600 or come and see us at the Student Services reception desk on the third floor of the Richmond Building. Please do not email us with your room booking request.

The music practice rooms in the Richmond Building are now available to Bristol SU affiliated student groups, and University of Bristol students. There are three spaces, two are suitable for single or duo practice, and one band room. Please note that the piano's should not be moved, and the rooms come as they are as the equipment is not being managed currently.

Bookings need to be made at least a day in advance, but can be made up to 14 days beforehand. Bookings can be up to 2 hours long, please only book for the amount of time you need and cancel online if you are unable to attend your slot as these bookings operate on a trust basis and once your booking is in place you make the room unavailable to others.

Bookings can be made using this calendar, please email bristolsu@bristol.ac.uk to request the login details.

Bristol SU has a licence for student group film screenings. Please follow this guidance if your group is planning to show films within the Richmond Building to ensure that we are operating within the parameters of our licence.

What it covers

• Screenings inside the Richmond Building. 
• Films in DVD or Blu-ray format. 
• Feature films, not TV shows or music programmes.

Please do

• Advertise your screening to members of your Student Group or students of the University of Bristol. 
• Report every film screening on this form within 5 working days of the screening. 
• Ensure that your film was released by one of the participating Studios and Distributors (see list below).

Please don't

• Charge for entry (either directly or indirectly).  
• Charge above standard rate for merchandise or refreshments to make up for the lack of an entry fee. 
• Cut, edit or copy the film. 
• Advertise the screening to non-students. 
• Advertise the screening externally e.g. on any public facing website/noticeboard. 
• Stream films for your screening. 
• Show a film listed on the excluded list on the FilmBank website. 

Participating studios and distributors

Warner Bros., Sony Pictures, Entertainment Film, Icon Film, Pathe, StudioCanal, Eros International, 20th Century Fox (inc. DreamWorks), Disney, MGM, Miramax, Paramount Pictures and Universal Pictures.

Please see our External Venues Guide for suggested venues to use in the local area.

We want you to have the best possible experience during your activity within The Richmond Building, The Bristol SU Living Room, The Bristol SU Loft, and the Senate House 5th Floor Activity Rooms. Please be aware of the following:

• This room is used regularly by students, staff, visitors and commercial bookings. All users are requested to sign in at the Porters Reception in the ground floor foyer before entry. Many of the rooms will be booked but can also be booked on the day via Bristol SU Welcome desk or the Porters Lodge.
• If you are more than 30 minutes late for a room booking, your room may be allocated for use by another activity group.
• Room users must ensure that the room key is back at the Porters Lodge by the end of their booked activity session.
• If your room is not set up as you requested please feedback to us via the Porters at the Porter Lodge in the ground floor foyer or alternatively call the Porters on 0117 331 8506. If you alter the layout of a room, please return it to the expected layout before you leave.
• Please clear away dirt and rubbish before you leave the room. Recycling and waste bins are located in the foyer of every floor (food waste must be taken away with you).
• The technical equipment situated within rooms is listed as part of the room bookings procedure and may be used when the room is hired. Room users wishing to use their own electrical equipment are restricted to laptops, chargers and musical devices unless by permission of the Union Facilities and Technical Manager or the Room Bookings team. If you have any problems with technical equipment that you have hired from Bristol SU please contact Student Services via the Welcome Desk/Porters Lodge.
• Alcohol which has not been purchased on the premises may not be consumed within this building.
• It is illegal to smoke within this building or its environs. The use of e-cigarettes are not permitted.
• Room users must not play amplified music or instruments whilst windows or doors to the room are open.
• All damages will be recorded by the porters on the appropriate form. Bristol SU will be informed and the room hirer charged for replacement or repair as appropriate.
• Bristol SU operates a ‘three strike’ system with the room use charter, abuse of which could result in your activity group being banned from activity within this room. Thank you for helping towards the management of these spaces.